Facility Rental

In partnering with Facilitron, Polk County Public Schools has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time.  You can view and request all district facilities at: https://www.facilitron.com/pcps33830.  The Facilitron process of requesting/approval/management of facility use follows Polk County Public Schools board policies.  The district’s administrative staff makes final decisions on all facility use requests.

Facilitron assists with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron also collects payment and proof of insurance (certificate of insurance) on the district’s behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

The Facilitron system is live for all sites and the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. A video introduction to placing a request can be viewed on YouTube.  For those who had reservations with Polk County Public Schools prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account.  If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling them at: 800-272-2962 ext 1. Facilitron’s support center is available 24 hours a day. If you need to reach the district office, please email facilities.use@polk-fl.net or call (863)647-4203 ext. 430.