Community Use of School Facilities

If you are interested in renting one of our district facilities, please submit the form below to begin the process. The purpose of this form is to enable the public to use district facilities such as cafeterias, gyms, auditoriums, etc. Certain insurance requirements apply.

Need Help?

Requirements

Before you complete the Request for Facility Use Form (below), you’ll need to gather several documents.

  • Certificate of Liability Insurance ($1 million per incident, $2 million aggregate)
  • Copy of contract signed by authorized representative of the company/organization and an authorized representative of the School Board of Polk County (Must include General Liability Insurance requirement)
  • Check made payable to The School Board of Polk County – Upon Receipt of invoice
  • Tax Exemption Certificate (if applicable)
  • Copy of program/presentation or detailed description of use
  • Description of all equipment that will be brought on campus
  • Certificate of Liability Insurance ($1 million per incident, $2 million aggregate)
  • PCSB must be listed as a Certificate Holder
  • The description on the certificate must include the certificate holder, PCSB as additional insured
  • Copy of the Endorsement is required, it must say Certificate Holder is an Additional Insured

Event coverage for dances, festivals, etc. can also be purchased by schools on the same site.

When outside organizers request a PCSB facility for their events and they do not have liability coverage, they can visit the PCSB TULIP site.

Tenant User’s Liability Insurance Program – BROCHURE

Request for Facility Use Form

Complete the form
Save the file to your computer
Email form and required documentation to facilities.use@polk-fl.net