Public Records Request
Note: Student transcripts and diplomas are not public records.
Instructions for obtaining copies of these documents can be found at Request Records.
This form is designed to help government agencies, the media and the private citizens in Polk County access public records related to Polk County Public Schools. The District understands that it must be accountable to its citizens and their right to know how their tax dollars are spent and how decisions are made.
Please complete the form below to initiate your Polk County Public Schools Public Record Request, or submit questions to [email protected].
Costs for fulfilling public records requests are as follows:
- $.15 – single-sided copy
- $.20 – two-sided copy
- $5 – DVD/CD
The actual cost of duplication will be collected for copies of district public records in a form other than simple paper copies.
The actual labor cost of the personnel providing the service will be collected as permitted by state law if the request requires more than 15 minutes of clerical or supervisory assistance, including redaction services, by school district personnel.
A special service charge attributable to the extensive use of information technology resources and/or labor cost of the personnel completing the request may be collected as permitted by state law.
The charge will be reasonable and based on the cost incurred for such extensive use of information technology resources and/or the actual labor cost of the personnel providing the service, after the first fifteen (15) minutes. (Example: if the hourly wage is $15.00 and ninety (90) minutes is required to gather materials, the fee shall be $15.00 x 1.25 = $22.50, plus the allocated per copy fee.) The current hourly wage is $25 for District personnel or $35 for IT resources, including email searches.
PUBLIC RECORD PROCEDURE MANUAL
Note: Although public records requests may be submitted anonymously, we must have at least a working telephone number OR email address by which to make contact with you to deliver records. If you have submitted a request and you supplied an email address, but you have not received an automated email confirmation of the request with a ticket number within two hours, please contact our office at (863) 578-8208 to confirm receipt of your request.